Website: www.100ambulancesukraine.online
Last Updated: March 20, 2025

At “100 Ambulances for Ukraine,” a registered charity in the United Kingdom (Charity Number: GB-CHC-1205214), we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard your data when you visit our website (www.100ambulancesukraine.online), make a donation, sign up as a volunteer, or interact with us in other ways.

1. Who We Are

“100 Ambulances for Ukraine” is a charitable organization dedicated to delivering ambulances and medical aid to Ukraine. Our registered address is [e.g., 123 Charity Lane, London, UK]. For privacy-related inquiries, you can contact us at:

• Email: 100ambulances@100ambulancesukraine.online
• Phone: +447446324605
• Post: 24 KYMER GARDENS HASSOCKS BN6 8QZ, UK

2. Information We Collect

We may collect the following types of information:

Personal Data

• Identity and Contact Details: Your name, email address, phone number, and postal address when you donate, volunteer, or contact us.
• Payment Information: Limited details (e.g., transaction ID) when you donate via our secure payment processors (e.g., PayPal, Stripe). We do not store full credit card details.

Technical Data

• Usage Data: Information about how you use our website, such as pages visited, time spent, and clicks, collected via cookies and Google Analytics.
• Device Data: IP address, browser type, operating system, and device information automatically collected when you access our site.

Other Data

• Correspondence: Any information you provide in emails, forms, or surveys (e.g., feedback or volunteer interests).

3. How We Collect Your Information

• Directly from You: When you fill out forms (e.g., donation or volunteer sign-up), email us, or call us.
• Automatically: Through cookies and analytics tools when you browse our site. See our for details.
• Third Parties: From payment processors (e.g., PayPal) to confirm transactions or from partners (e.g., TechSoup UK) during Google for Nonprofits verification.

4. How We Use Your Information

We use your data to:

• Process and acknowledge your donations or volunteer applications.
• Send you updates, newsletters, or fundraising appeals (only with your consent).
• Improve our website and services by analyzing usage trends.
• Fulfill legal obligations, such as reporting to the Charity Commission or HMRC for Gift Aid purposes.
• Respond to your inquiries or requests.

5. Legal Basis for Processing

We process your data based on:

• Consent: When you opt-in to receive updates or agree to cookies.
• Contract: To fulfill donation or volunteer agreements (e.g., processing your payment).
• Legitimate Interests: To improve our site, promote our mission, or manage operations, provided this doesn’t override your rights.
• Legal Obligation: To comply with UK laws (e.g., financial reporting).

6. How We Share Your Information

We do not sell or rent your personal data. We may share it with:

• Service Providers: Secure payment processors (e.g., PayPal, Stripe) to handle donations, or website hosts (e.g., [your hosting provider]) for site functionality.
• Legal Authorities: If required by law or to protect our rights.
• Partners: Limited data (e.g., email) with trusted partners like TechSoup UK for verification purposes, with your consent.

7. Data Security

We take reasonable steps to protect your information:

• Data is stored on secure servers with encryption.
• Access is restricted to authorized personnel only (e.g., trustees, IT staff).
• Our site uses HTTPS to encrypt data in transit.
  Despite our efforts, no online system is 100% secure. If a breach occurs, we’ll notify you and the ICO as required by law.

8. Data Retention

• Personal Data: Kept for as long as necessary (e.g., 6 years for donation records per UK tax law, or until you withdraw consent for updates).
• Technical Data: Analytics data is retained for [e.g., 26 months] per Google Analytics settings, then anonymized.
• You can request deletion earlier (see “Your Rights” below).

9. Your Rights

Under UK GDPR, you have the following rights:

• Access: Request a copy of your data.
• Rectification: Correct inaccurate information.
• Erasure: Ask us to delete your data (“right to be forgotten”).
• Restriction: Limit how we use your data.
• Objection: Opt out of marketing or object to processing based on legitimate interests.
• Portability: Receive your data in a transferable format.
• Withdraw Consent: Stop us from using your data where consent was the basis (e.g., newsletters).

10. Cookies and Tracking

We use cookies to improve your experience. See our for details on types, purposes, and how to manage them. You can accept or decline cookies via our site banner or browser settings.

11. International Data Transfers

If data is transferred outside the UK (e.g., to Ukraine partners or US-based tools like Google Analytics), we ensure safeguards like Standard Contractual Clauses (SCCs) are in place to meet UK GDPR standards.

12. Changes to This Policy

We may update this policy to reflect legal or operational changes. The latest version will always be posted here, with the “Last Updated” date revised. Check back periodically.

13. Contact Us

For questions, concerns, or to exercise your rights, please reach out:

• Email: 100ambulances@100ambulancesukraine.online
• Phone: +447446324605
• Post: 24 KYMER GARDENS HASSOCKS BN6 8QZ, UK

Thank you for trusting “100 Ambulances for Ukraine” as we work together to save lives.